Best Multifunction Printers for Office Printing in 2025

Office printing has come a long way — today's multifunction printers (MFPs) aren’t just “print-scan-copy” devices; they’re integrated workflow hubs designed for connectivity, high volume usage, low running cost, and ease of use. But choosing the right Multifunction Printer (MFP) can be the difference between seamless workflow and daily frustration. 

This guide explores what to look for when choosing a multifunction printer for your office in 2025 and highlights the top five models that stand out for their performance, reliability, and innovative features.

What to Look for in a Multifunction Printer in 2025

Selecting the best multifunction printer for your office isn’t just about speed or color output. Here’s what you should prioritize when evaluating the top models for 2025:

Speed and Duty Cycle: Your office printing volume determines how much power you need. For example, Xerox MFPs like the AltaLink line handle massive monthly volumes effortlessly.

Print Quality and Format: Whether you print client reports, invoices, or design drawings, you want crisp results. Modern Laser Printers excel at speed, while Inkjet Printers such as Epson SureColor offer stunning wide-format colour quality.

Connectivity and Workflow: Wi-Fi, Ethernet, and cloud integration are a must in 2025. You want an MFP that talks seamlessly with your devices, be it Windows PCs, Macs, or mobile phones.

Security: As everything becomes networked, security is non-negotiable. Choose vendors like HP, Lexmark, or Xerox with consistent firmware updates and encryption standards.

Sustainability: ENERGY STAR ratings, recyclable packaging, and toner recycling programmes aren’t just eco-friendly, they save costs in the long run.

Service and Longevity: Consider warranties and service plans from trusted vendors like Compu Devices, who stand behind the products they sell.

Top 5 Multifunction Printers for Office Use in 2025

Let’s dive into the five best multifunction printers that blend speed, efficiency, and innovation.

1. Xerox AltaLink C8145 A3 Color Laser Multifunction Printer

A true powerhouse, this Xerox model prints up to 45 ppm and supports heavy-duty workloads of up to 200,000 pages per month. With its user-friendly touchscreen and top-tier Printing Technology, it’s ideal for larger offices needing reliable Laser Printers with vibrant colour output.

Key Highlights:

• Print, scan, copy, and fax capabilities
• Up to 1200 x 2400 dpi print resolution
• Connects via Ethernet, Wi-Fi, or mobile print apps
• Ideal for large offices needing high-volume printing

2. HP DesignJet T2300 PostScript Multifunction Printer (CN728A)

This HP model is a dream for architecture and design teams. As a wide-format Inkjet Printer, it produces high-resolution output up to 2,400 × 1,200 dpi. If your work involves CAD drawings or posters, this printer’s versatility and intuitive interface make it stand out among the Best Multifunction Printers for creative offices.

Key Highlights:

• Print width up to 44 inches
• Excellent line accuracy and detail
• Built-in scanner and cloud integration
• Ideal for architects, engineers, and graphic professionals

3. Xerox WorkCentre 6515/DNI Color Laser Multifunction Printer

Compact yet capable, this Xerox Laser Printer is perfect for small to medium offices. It offers automatic duplex printing, wireless connectivity, and impressive colour performance. It’s the kind of Multifunction Printer that just works, minimal fuss, maximum output.

Key Highlights:

• 30 ppm print speed
• Print, copy, scan, and fax
• Compact desktop design
• Affordable total cost of ownership

4. Lexmark CX622ADE Multifunction Color Laser Printer

This Lexmark model delivers up to 40 ppm in both mono and colour. Its single-pass duplex scanner and strong security suite make it one of the most balanced Printers for growing businesses. The 1.2 GHz quad-core processor ensures fast processing, ideal for busy teams that need reliability in every print job.

Key Highlights:

• 40 ppm print speed
• Energy-efficient with duplex printing
• Built-in security and network protection

5. Epson SureColor T7770DM 44-Inch Multifunction Printer

The Epson SureColor SCT7770DM is a next-generation large-format printer that combines speed and precision. It’s particularly suited for design studios, photography departments, and print shops that demand exceptional image quality. With Epson’s PrecisionCore® technology and pigment-based UltraChrome® inks, this printer delivers stunning detail and color accuracy.

Key Highlights:

• 44-inch wide-format printing
• Dual-roll system for efficiency
• UltraChrome pigment inks for long-lasting prints
• Integrated scanner for easy document digitization
• Perfect for creative professionals and technical teams

Comparison Table (Quick Overview)

Future-Proofing Your Purchase: 2025 and Beyond

• The Rise of AI: Predictive maintenance (printer alerts you before it breaks), automated supply ordering.
• Enhanced Security: The non-negotiable standard. Discuss the importance of vendors with a strong track record of security updates.
• Sustainability: Energy Star ratings, recyclable packaging, and programs for toner cartridge recycling.
• As-a-Service Models: The shift from buying hardware to subscribing to a printing service (e.g., HP Managed Print Services). Briefly explain the pros and cons.

Tips for Maintaining Your Multifunction Printer

Even the Best Multifunction Printers need care. Here are a few quick tips:

• Create a print policy to control colour usage and reduce waste.
• Replace toner or ink only when needed; don’t overstock.
• Keep software and firmware updated for better performance.
• Regularly clean scanners and rollers to prevent jams.
• Train your staff — even simple user knowledge improves efficiency.

Maintenance doesn’t just extend the life of your Printers; it keeps your entire workflow running smoothly.

Frequently Asked Questions (FAQs)

1. What’s the difference between Inkjet and Laser MFPs for offices?

Inkjet Printers (like those from Epson and HP) are great for colour graphics and wide-format printing, while Laser Printers (such as Xerox or Lexmark) excel at high-speed document production and lower cost per page.

2. How often do toner or ink cartridges need replacement?

That depends on your print volume. For example, the Xerox AltaLink C8145’s toner yields up to 28,000 pages — meaning fewer interruptions for high-volume teams.

3. Can Multifunction Printers handle legal-size documents?

Absolutely. Most Multifunction Printers manage letter, legal, and even A3 sizes. For wider media, opt for an Epson or HP DesignJet model.

4. Are these Printers compatible with Mac and Windows?

Yes, almost all Printers today — including Lexmark, HP, Epson, and Xerox — support both platforms through universal drivers and network printing.

5. Do any models support automatic double-sided scanning?

Yes. Many Laser Printers now feature single-pass duplex scanning. For example, the Lexmark CX622ADE scans both sides in one pass at 100 images per minute.

Conclusion

In 2025, investing in the Best Multifunction Printers means investing in smarter workflows, energy savings, and professional-grade Printing Technology that won’t let you down. Whether you go with a Xerox Laser Printer, a creative Epson Inkjet Printer, a powerful Lexmark, or a design-oriented HP, the key is matching the printer to your business goals.

When it’s time to upgrade or add to your office fleet, Compu Devices offers a wide range of high-performance printers from trusted brands like Xerox, HP, Lexmark, Brother, and Epson—helping your business stay productive, efficient, and future-ready.